Privacy Policy

Effective Date: [11/11/25]
Last Updated: [11/11/25]

Introduction

Welcome to the Federal Bureau of Investigation Citizens Academy Alumni Association Cleveland Chapter ("FBICLECAA," "we," "us," or "our"). We are committed to protecting your privacy and handling your personal information with care and respect.

This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website https://www.fbiclecaaa.org/ and use our services. Please read this policy carefully.

Information We Collect

Personal Information You Provide

We may collect personal information that you voluntarily provide to us, including but not limited to:

• Contact Information: Name, email address, phone number, mailing address
• Membership Information: Alumni status, graduation year, professional background
• Account Credentials: Username and password for member portal access
• Payment Information: Credit card details, billing address (processed securely through third-party payment processors)
• Communications: Information you provide when contacting us, signing up for newsletters, or participating in surveys
• Event Registration: Details provided when registering for events, meetings, or programs

Information Collected Automatically

When you visit our website, certain information may be collected automatically, including:

• Device Information: IP address, browser type, operating system, device identifiers
• Usage Data: Pages visited, time spent on pages, links clicked, referring website
• Cookies and Tracking Technologies: We use cookies and similar technologies to enhance your experience (see Cookies section below)

Information from Third Parties

We may receive information about you from third parties such as:

• FBI Cleveland Citizens Academy program coordinators
• Other chapter alumni associations
• Social media platforms if you interact with our social media pages

How We Use Your Information

We use the information we collect for the following purposes:

• Membership Management: Process applications, maintain member records, verify alumni status
• Communications: Send newsletters, event notifications, organizational updates, and respond to inquiries
• Event Management: Organize meetings, social events, educational programs, and community service activities
• Payment Processing: Process membership dues, event fees, and donations
• Website Functionality: Provide, maintain, and improve our website and services
• Security: Protect against fraud, unauthorized access, and other security issues
• Legal Compliance: Comply with applicable laws, regulations, and legal processes
• Analytics: Understand how visitors use our website to improve user experience

How We Share Your Information

We do not sell, rent, or trade your personal information. We may share your information in the following circumstances:

• With Your Consent: When you explicitly authorize us to share your information
• Service Providers: With trusted third-party vendors who assist us with website hosting, payment processing, email delivery, and other services (under confidentiality agreements)
• National Organization: With the FBI Citizens Academy Alumni Association National Chapter for coordination purposes
• Legal Requirements: When required by law, court order, or governmental authority
• Business Transfers: In connection with any merger, sale of assets, or organizational restructuring
• Protection of Rights: To protect our rights, property, safety, or that of our members and the public

Cookies and Tracking Technologies

Our website uses cookies and similar tracking technologies to enhance your experience. Cookies are small data files stored on your device.

Types of Cookies We Use:

• Essential Cookies: Necessary for website functionality
• Analytics Cookies: Help us understand how visitors use our site
• Preference Cookies: Remember your settings and preferences
• Marketing Cookies: Used to deliver relevant content and track campaign effectiveness

You can control cookies through your browser settings. Note that disabling cookies may affect website functionality.

Data Security

We implement reasonable administrative, technical, and physical security measures to protect your personal information from unauthorized access, disclosure, alteration, or destruction. These measures include:

• Encryption of sensitive data in transit and at rest
• Secure socket layer (SSL) technology for online transactions
• Regular security assessments and updates
• Limited access to personal information on a need-to-know basis
• Secure password requirements for member accounts

However, no method of transmission over the internet or electronic storage is 100% secure. While we strive to protect your information, we cannot guarantee absolute security.

Data Retention

We retain your personal information for as long as necessary to fulfill the purposes outlined in this Privacy Policy, unless a longer retention period is required or permitted by law. When determining retention periods, we consider:

• The nature and sensitivity of the information
• Legal and regulatory requirements
• Organizational record-keeping needs
• Your membership status and relationship with our organization

Your Privacy Rights

Depending on your location, you may have certain rights regarding your personal information:

• Access: Request a copy of the personal information we hold about you
• Correction: Request correction of inaccurate or incomplete information
• Deletion: Request deletion of your personal information (subject to legal obligations)
• Restriction: Request restriction of processing in certain circumstances
• Objection: Object to processing of your personal information
• Data Portability: Request transfer of your information to another organization
• Withdraw Consent: Withdraw consent where processing is based on consent

To exercise these rights, please contact us using the information provided below.

Third-Party Links

Our website may contain links to third-party websites, services, or resources not operated by us. We are not responsible for the privacy practices of these third parties. We encourage you to review their privacy policies before providing any personal information.

Children's Privacy

Our website and services are not intended for individuals under the age of 18. We do not knowingly collect personal information from children. If we become aware that we have collected information from a child without parental consent, we will take steps to delete such information.

Email Communications

If you provide your email address, we may send you:

• Organizational updates and announcements
• Event invitations and reminders
• Newsletters and educational content
• Membership renewal notices

You may opt out of non-essential communications by clicking the "unsubscribe" link in our emails or contacting us directly. You will continue to receive essential communications related to your membership or transactions.

California Privacy Rights

If you are a California resident, you may have additional rights under the California Consumer Privacy Act (CCPA):

• Right to know what personal information is collected, used, shared, or sold
• Right to delete personal information
• Right to opt-out of the sale of personal information (we do not sell personal information)
• Right to non-discrimination for exercising your rights

To exercise these rights, contact us using the information below.

Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices, technology, legal requirements, or other factors. We will post the updated policy on this page with a new "Last Updated" date. We encourage you to review this policy periodically.

Material changes will be communicated through prominent notice on our website or via email to registered members.

Contact Us

If you have questions, concerns, or requests regarding this Privacy Policy or our privacy practices, please contact us:

FBICLECAAA
Email: get-engaged@fbiclecaaa.org 
Mailing Address: 7 St. Clair Ave, Suite 444, Cleveland, OH 44114

For specific privacy-related inquiries, please include "Privacy Request" in the subject line.